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How to Export and Back Up Emails from Office365 Mailboxes

Most businesses rely on emails for workflow and communication. Employees frequently exchange emails and data within a company without considering the importance of backing them up. However, without a proper backup plan, accidental email loss can jeopardize the company’s overall productivity.

Why is it necessary to have backup Emails from Office365

See below why is it necessary to have backup Emails from Office 365

  • When there is a disruption in Office 365 services or if it shuts down unexpectedly.
  • If a company decides to migrate from one cloud-based email client to another.
  • If a device synced with Office 365 is stolen or lost, having a backup can be invaluable.
  • Office 365 data is not entirely secure and is vulnerable to cyberattacks and malware.
  • If data is accidentally deleted due to human error, a backup can help recover it.

Also Read

Professional Method to Export and Back up emails from Office 365

You can back up emails from Office 365 using third-party software, such as eSoftTools Office 365 Backup Software. This tool allows you to Export and Backup Emails from Office365 Mailboxes. In the preview panel, you can view the mailbox’s files and folders, then select specific items for backup. Emails can be saved in various formats, including PST, EML, EMLX, HTML, PDF, and more.

The software also enables saving emails in MBOX format, with options for single MBOX or separate MBOX files. Additionally, it can import emails directly from Office 365 to the default Thunderbird profile. Using the date-wise email filter, you can back up emails within a specific date range by specifying the start and end dates.

The software allows you to save backups at your preferred location on your local drive. Its user-friendly interface ensures the process is quick and straightforward. It is compatible with all versions of the Windows operating system, including Windows 11, 10, 8.1, 8, 7, Vista, XP, and older versions. With just a few steps, you can easily back up your Office 365 emails.

  • Download, install and launch the eSoftTools Office 365 Backup software in your system.
  • Enter your Office 365 account credentials into the software and press the Login button.
  • Load all the Exchange Online/Office 365 mailbox files and folders into the software and make the necessary selection.
  • Select the needed file format from the options- PST, EML, EMLX, HTML, MSG, MBOX, PDF, Thunderbird, etc.
  • Next, select and apply the Mail filtering and Naming convention function.
  • Browse the location where you want to save the desired Output file.
  • Click on the Save Backup button and start the Exchange Online/ Office 365 backup process.

Conclusion

With a backup, you can ensure that your account and data remain safe under any circumstances. The third-party tool, eSoftTools Office 365 Backup Software, offers an efficient solution for backing up your Office 365 data.


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